It is important to enrol before your teaching and research starts to gain access to teaching, online learning, digital course materials, campus facilities and receive a certificate.
You should plan to arrive and have somewhere to live within commutable distance of a Swansea campus based course.
To find out when enrolment opens, browse our enrolment timetable. If your arrival is delayed please Hwb immediately to discuss your plans.
In person registration on campus
It is important to register in person your non-UK/Irish passport and right to study immigration documents or eVisa share code as soon as possible after your arrival with Visa Compliance. When your documents have been registered you can then complete the other steps of enrolment online.
For information about booking appointments and BRP collection, browse the Visa Compliance web page and video.
Remote registration
If you are on a placement abroad, studying your course wholly overseas or distance/online learning, please email a copy of the passport page with your photo and include your student number to Visa Compliance, who will advise you on the next steps.
Need help with registration?
Contact the Visa Team
Check your visa has not expired and covers the duration of your course. If you need to extend your visa, contact our International Visa Team as soon as possible.
Before enrolling online, complete a right to study check by registering your passport and visa in person. Otherwise, if you are studying from abroad email a copy of your passport to visa.advice@swansea.ac.uk and they will contact you about the next steps.
Need help logging in?
The first step of online enrolment is to check you have registered right to study documents.
If you have not passed this check before then upload your UK or Irish passport or three alternative documents to verify your identity, nationality, fee status and eligibility to receive a student loan or other funding.
If you are an International (Non UK/Irish) Student, you should have completed this step already.
UK or Irish passport upload
Please ensure that your passport has not expired and that you have a clear scanned image of the page containing your photo and personal information (passport number, name, place of birth, etc.) only. Do not include the page opposite the photo page as this reduces the image quality.
Complete the form carefully and ensure that the information provided is accurate and all of the fields must be completed - see below guidance how to complete each field:
Uploading THREE alternative documents if you are British and do not have a passport
Verification
We will verify your documents and the Right to Study tab will change to "ticked" when your documents are accepted. Otherwise you will need to re-upload a rejected document.
Need help?
If you have any queries about UK and Irish right to study registration contact Student Records.
Enrolment declaration
Consent to share data for services and agree to:
Verify and update personal data, your home address and equality and diversity details. Provide your UK term time address and postcode, otherwise provide your study abroad term address.
Need to find your university accommodation postcode? Browse Campus accommodation postcodes.
Swansea University believes in equality of opportunity and aims to provide a working and learning environment that is free from unfair discrimination, enabling students and staff to fulfil their personal potential.
You have the right to refuse your information if you wish.
This section of the enrolment page also contains more information about Equality Monitoring in the box on the right-hand side if you would like further information.
It’s important that we know if you have any disabilities so that we can support you, although you also have the right to refuse information regarding your disabilities if you wish.
Your study details will be pre-populated so double-check that these details are correct.
If you have decided to change your course, you should still enrol online. This will prevent any delays in receiving your loan/grant payment and gaining access to your University Library and IT accounts. Upon your return, contact the Hwb who will submit a Scheme Transfer on your behalf.
Check and select online the modules you will be studying (where applicable).
You may have compulsory modules as well as optional ones. Make sure that you have selected enough modules to equal 120 credits and that your module selection is split evenly over each semester.
The last step of enrolment is paying your fee or having a student finance loan, bursary, scholarship or grant in place to pay on your behalf.
Funded students
If you have a 100% student loan or University bursary, scholarship or grant to pay your tuition fee on your behalf then you will not need to make a payment when you enrol online.
If you have other sponsorship, for example an embassy or employer or trust is paying towards your fees send a Confirmation of Sponsorship form or sponsor letter by email to studentfinance@swansea.ac.uk and the Student Records Office will email you when the details are recorded and you can complete online enrolment.
Self-funding students
In the fee payment step of online enrolment you can:
Withdrawal for non-payment
It is very important to have sufficient funding to pay for your studies on time and avoid the risk of being withdrawn from the university. For details of when to pay browse payment schedules and deadlines.
Need advice about payments?
Browse our web pages below or email or live chat with a member of staff in the Finance Income Office.
When you tap the Finish button you should see a message on screen and receive an email confirming you have successfully enrolled.
Undergraduate and taught postgraduate induction
Meet staff and make friends at your and other welcome events.
Attend an induction talk about your studies, tutors, module timetable, health and safety, IT facilities.
Check your teaching timetable and attend class at the start of term.
By the start of term you should have chosen your modules, normally 120 credits for full time study or 60 credits if you are part time. If you need to change your module selection, ask your school student support team for advice before signing up for a module.
Research student induction
Attend an induction talk about the research management system (RMS e:Vision app), engagement and attendance, health and safety, IT facilities and your work plan.
Throughout your candidature the RMS system will send out monthly email alerts about signing off your engagement and every 3 months you will need to enter details on RMS for your supervisor and progression meetings. Ask your supervisor to sign off the first of your monthly Research Management System (RMS) engagement and attendance events.
Remember to record your confirmation of candidature in the Research Management System (RMS) and sign off with your supervisor in the third month of study.
To view the Research Management System (RMS) supervisor meetings, engagement and attendance details login to your MyUni account and click on the e:Vision application.
It is essential to enrol to fully engage in your studies. If your enrolment and arrival is delayed or you cannot engage in studies contact your faculty immediately.
To access online digital content and attend teaching you will need to have completed your right to study registration, signed the student declaration and selected modules.
Check your Timetable for details of when and where to swipe in at lecture theatres with your ID card and use Canvas and other online learning apps.
Research students should regularly contact your supervisors every month so they can "sign off" in the e:Vision Research Management app that you have engaged in research or on course to submit a thesis, attend a viva or complete corrections.
If you need a letter confirming you are a student, for example to open a bank account or claim council tax exemption, please browse our Hwb page for details.
Student loan
After completing all the enrolment steps, the Student Records Office send attendance confirmation to the Student Loans Company (SLC) which triggers the first Student Finance England, Wales, Scotland or Northern Ireland maintenance payment into your bank account and tuition fee payment to the University (where appropriate).
Student finance maintenance payments are either paid on the first day of term or if you enrol after your course starts within 5 working days of your enrolment.
Undergraduate and Postgraduate scholarshpis and bursaries
After completing all the enrolment steps, the Student Records Office send confirmation of your enrolment to our Finance department which triggers the first stipend payment within 5 working days.
Payments
University payments may not be in your account by the 1st day of the month. If you rely on this payment to pay bills or make other regular payments, to avoid going overdrawn we suggest you set up instalments to start after the 7th day of the month.
If you think a payment is overdue, then please contact the member of staff or department that approved your university scholarship or bursary.
About us
Swansea University is a Higher Education Institute (HEI) with degree awarding powers and a registered charity.
Your responsibilities
You have a responsibility to keep your personal details up-to-date.
Information we collect about you
We collect information about you when you enrol with us. We also collect information when you voluntarily complete surveys and provide feedback. Website usage information is collected using cookies.
How we use your information
We collect information about you to record your personal details, academic progress, manage your access to University facilities and email or message you about events, academic assessment and services we think may be of interest to you as mentioned in the Student Charter.
Who receives your information
Where necessary, personal information will be shared internally across the University and externally with agencies and organisations in line with our statutory responsibilities and under current Data Protection legislation.
How long will your information be held
Swansea University will retain your personal information in line with the University Records Management Policy.
Privacy statement
For full details about your access rights, retention policy, data security, who we share data with and how to contact the University’s Data Protection Officer if you have any questions about our privacy policy, browse our Student Privacy Notice.
